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Arkansas Press
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APW News: Minutes
The Arkansas Press Women Board of Directors met Saturday, Feb. 5, at the Arkansas Press Association Building, 411 S. Victory, Little Rock. The meeting was called to order at 10:41 a.m. by Emily Roberts, who presided. Board Members Present: Board Members Absent: Other APW Members Present: Watkins and Hawkins had given notification that they would be unable to attend. Carol Sanders Reiner agreed to take the Minutes in the absence of the secretary. Roberts polled those present for any
items to be included on the meeting agenda. The responses
included the following: MINUTES: Holman read the minutes of the June 26, 2004, board meeting, and they were unanimously approved as read. COMMITTEE REPORTS TREASURER'S REPORT: Pearson gave the treasurer's report in the absence of Terry Hawkins, treasurer, who sent a written report with Pearson. In brief, as of Feb. 5, 2005, APW had $3,126.33 in its checking account; $10,753.85 in one CD and $8,287.80 in another CD for a total balance in all accounts of $22,167.98. No checks/debits were outstanding as of Feb. 5, 2005. Miller moved that the treasurer's report be accepted as distributed. Seconded by Holman. Motion passed. Pearson also announced that the NFPW Communications Conference is scheduled for Sept 8-10, 2005, at the Renaissance Marriott in Seattle. The NFPW spring board meeting will be in Tampa. FOI REPORT: Sunshine
Week is March 13. Blagg is coordinator. Robert McCord,
who is father of the FOI act, is doing a history story
for distribution to newspapers. Sunshine Sunday began in
Florida two years ago when every news organization and
newspaper wrote an article on FOI or conducted an
activity. The impact was tremendous, said Blagg. The idea
spread. ELECTION REPORT: Pearson has received only 16 ballots, two short of a quorum, so will be necessary to hold a vote on the slate of officer and director nominees at the spring luncheon meeting. New officers will take office at the end of the spring meeting. She also reported on the status of the Budget Committee. The committee has not yet met as a third member has not yet been appointed. SCHOLARSHIP COMMITTEE:
Malea Hargett reported that last year there was only one
applicant for the two $500 scholarships that APW awards.
The Scholarship Committee consisted of Malea, chair;
Helen Plotkin and Susan Theilemier. The committee has
sent out announcements to 46 colleges/universities and 19
financial aid officers. HIGH SCHOOL CONTEST: Miller reported that the High School contest judging date was set for the end of February. Pearson agreed to present winners' certificates at the high school press convention if Pearce is unable to do so. COMMUNICATOR OF ACHIEVEMENT: Pearson asked that since no suggestions/candidates are being suggested by the membership that the committee suggest a person and present them to the board for approval every other year. In the words of one member, the person would have to be "not just wonderful, but cooperative, too." MEMBERSHIP REPORT: Holman reported that as of Feb. 5, 2005, the membership was 74. Emily reports that she will be getting copies of any applications submitted with contest entries so she can get out welcome letters as soon as possible. OLD BUSINESS Newsletter Editor Needed: Judy Howard resigned as newsletter editor. Blagg and Miller agreed to work on finding another newsletter editor by March 1 from among the Northwest Arkansas members. Upcoming deadlines are March 15 so that it can be in the mail no later than April 8 in time to promote the May luncheon meeting. Awards Luncheon: Miller moved that the date of the Awards Luncheon be Saturday, May 21, (the only open date of the St. John's Center in May and June) at the St. John Catholic Center in Little Rock. Seconded by Tonya Smith. Motion passed unanimously. Constitution and Bylaws: Roberts said that the most recent copy of the constitution she can come up with is a 2000 edition. Miller said that Jennifer Fulford presented changes to the board in 2002, and the board passed the changes. So, an updated copy may exist. Smith will contact Fulford to see if she still has a copy somewhere. Smith is also seeking a job
description/checklist for each position which includes
deadlines, forms, samples of communication, etc. Hargett
will supply a list of work to be done for scholarships;
Blagg will write a description of FOI chairperson's work;
Roberts will supply information she has on hand for
spring luncheon planning and for communication contest
chairperson; Pearson will find the notebook of job
descriptions she put together with Carol Dawson some
years ago, and supply a copy. Ahrens asked for copies of the bylaws and
constitution so that she can put them in APW historical
files. She moved that APW allow her to purchase a second
filing cabinet, not to exceed $300, if it is needed and
there is room in the APA storage area. Seconded by
Pearson. Motion passed unanimously. Domain Name Renewal: Arkansas Press Women's domain name is up for renewal. The cost is $100 for five years. Blagg moved that it be renewed. Seconded by Pearson. Motion carried. Listserv: Pearson moved that members be automatically added to the listserv unless they provide written notification that they wish to opt out. Seconded by Ahrens. Motion carried. Roberts will work with listserv administrator Judy Howard to set this up. Fall Professional Improvement
Conference?: Pearson said that all meetings
should be announced one year in advance whether APW has
one or more meetings. For example, the date of the 2006
spring luncheon should be announced at the 2005 event.
Regardless of the number of meetings, all should be well
publicized in advance. Next Board Meeting: The next board meeting will be 10 a.m., Saturday, May 21, at the St. John Center. The next board meeting should include budget proposals for 2005 and 2006. Blagg moved that the meeting adjourn. Seconded by Miller. Meeting adjourned at 2 p.m. Respectfully submitted, Carol Sanders Reiner Earlier: |
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Minutes of the APW Board
Meeting Feb. 5, 2005